2 days old

Project/Office Management Assistant

Arlington, VA
  • Job Code
Company AECOM

Job Title: Project/Office Management Assistant

JobID: 23339-1234322

Location: Arlington, VA, 22204, USA

Description: **Business Line** Environment

**Position Title** Project/Office Management Assistant

United States of America - Virginia


**Job Summary**

AECOM is actively seeking a creative, highly talented Project/Office Management Assistant

for immediate employment in the Arlington, VA office.

Primary responsibilities will include implementing and administering project procedures and developing processes to assist Project Managers with maintaining adherence to Government Contract requirements, as well as providing project execution support. Work directly with Project Managers to plan, enable, and track the implementation of project tasks in a manner that satisfies technical requirements and optimizes financial performance. In addition, provide office administration to support the management and operation of the AECOM Crystal City Department, including Recruiting and other HR functions.

The responsibilities of this position include, but are not limited to:

+ Assist with project administration of federal contracts, including cost tracking

+ Assist Project Managers with the monthly reporting process, including invoicing and progress report preparation, and help track project deliverables

+ Assist Project Managers with project financial reviews

+ Coordinate, prepare, and proofread project progress reports and other project documents

+ Support and track client billing and subcontractor payment

+ Facilitating site access, scheduling, document preparation, and correspondence associated with projects and contracts

+ Coordinate preparation, reproduction, and shipping/transmittal of project deliverables

+ Support project managers with procurement activities, including subcontracting and purchasing of project equipment and supplies

+ Liaise with Human Resources to support hiring managers with recruiting and onboarding new employees

+ Assist with the procurement of office equipment or supplies

+ Work independently and with partial supervision

**Minimum Requirements**

+ High school diploma

+ 0-2 years of related experience

+ Proficiency in the use of Microsoft Office (Word, Excel, PowerPoint, Access)

+ Basic accounting principles, strong computational skills; project administration

+ Due to the nature of this work, U.S. citizenship is required

**Preferred Qualifications**

+ 4 year degree in Business Administration or similar discipline; OR Associates Degree with 2 years’ experience

+ Excellent verbal and written communication skills

+ Strong organizational skillsSelf-motivated

+ Experience conducting data analysis

+ Experience conducting financial analysis

+ High business acumen

+ Integrity

+ Familiarity with DoD or military services

**What We Offer**

AECOM is a place where you can put your innovative thinking and business skills into high gear and work alongside other highly intelligent and motivated people. It's a place where you can apply your skills to some of the world's most challenging, interesting, and meaningful projects worldwide. It's a place that values the diversity of our areas of practice and our people. It's what makes AECOM a great place to work and grow. AECOM is an Equal Opportunity Employer.

At AECOM, employee's safety and security are our top Safeguarding core value. All employees are expected to set the highest level of safety expectation in their work, display the highest level of safe behavior, and actively participate in AECOM's Safety For Life Program. SH&E is a part of our company culture and participation is required for all employees.

_NOTICE TO THIRD PARTY AGENCIES: Please note that AECOM does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, AECOM will not consider or agree to payment of any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, AECOM explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of AECOM._

**_Job Category_** _Program and Project Management_

**_Business Group_** _Design and Consulting Services Group (DCS)_

**_Country_** _United States of America_

**_Position Status_** _Full-Time_

**_Requisition/Vacancy No._** _180746BR_

_Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status._


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Project/Office Management Assistant

Arlington, VA

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Arlington, VA

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