15 days old

Administrative Assistant - Regional Office

Philadelphia, PA 19107

Job Description

SUMMARY

The primary purpose of this position is to provide administrative assistance to the Regional Vice President, Store Operations and coordinate the daily activities of office personnel in the regional office. The incumbent is also required to perform all tasks in a safe manner consistent with corporate policies and state and federal laws.

ESSENTIAL DUTIES AND RESPONSIBILITIES

The associate is responsible for the functions below, in addition to other duties as assigned:

  • Assist Regional Leaders with various administrative duties.
  • Coordinate the activities of office personnel in the regional office(s) to ensure the accuracy of workflow.
  • Maintain and report accurate data on store listings, openings, closings, relocations, general store inventory and sales information using various electronic forms.
  • Maintain accurate store information and report for store items such as lottery tickets and food stamps, security and audit information, rosters and personnel information.
  • Interact with various Boards of Pharmacy and the Licensing department to update or change pharmacy licenses in the retail stores.
  • Update personnel changes in the payroll system on a regular basis and maintain time keeping records.
  • Control the intake/output flow of reports, surveys, and bulletins that come from and go to the corporate office to ensure timely management of requested data.
  • Log in customer complaints, compile relative data for corporate office and ensure each is resolved in a timely fashion.
  • Maintain the ordering and maintenance of the field/regional office equipment and GE Fleet vehicles.
  • Interact with various corporate departments to assist with individual store needs including but not limited to store maintenance, FSS issues and equipment requests.
  • Create and send regional office communications to the stores.
  • Track all plan-o-gram and recall information.
  • Coordinate special events and meetings to secure locations, food and accommodations within discretion and assistance of travel department for assigned region.
  • Coordinate regional meeting schedule, weekly schedules and vacation requests for regional personnel.
  • Perform basic office functions such as answering telephone calls, emails, filing, faxing, copying, ordering office supplies, and preparing correspondence.
  • *All duties described in this document are to be performed in keeping with the core values and service attributes consistent with the Rite Aid brand and strategy.

    Experience / Requirements

    Other Skills, Abilities, and/or Training

    The following qualities are required:

    • Ability to pass drug test.
    • Committed to providing customer service that makes both internal and external customers feel welcome, important, and appreciated.
    • Ability to preserve confidentiality of information.
    • Ability and willingness to move with purpose and a strong sense of urgency.
    • Ability to work extended days on an occasional basis.
    • Accuracy and attention to detail.
    • Ability to organize and prioritize a variety of tasks/projects.
    • Familiarity with industry/technical terms and processes.
    • Ability to work within strict time frames and resolute deadlines.
    • Ten-key punch speed of four thousand (4,000) SPH.
    • Typing speed of sixty (60) WPM.

    Education

    Education and/or Experience

    High school diploma or general education degree (GED), plus two (2) years experience in an office and/or retail environment; or equivalent combination of education and experience.

     

     

    Categories

    Posted: 2019-10-08 Expires: 2019-11-07

    Rite Aid is committed to bringing in individuals who support our personal approach to serving customers.

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    Administrative Assistant - Regional Office

    Rite Aid
    Philadelphia, PA 19107

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